Position Permanent

Location London

Salary £30000 to £35000

Contact Robert Creer

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Business Coordinator & Junior PA
London
Salary: £30,000 - £35,000 based on experience

Polaris is a growing digital consultancy entering its next phase of scale. We now have leaders emerging across sales, marketing, and delivery and were looking for a Business Coordinator & Junior PA to help tie everything together.

Youll work directly with the Managing Director, acting as their eyes and ears across the business, supporting operations, sales, systems, reporting, recruitment, and day-to-day coordination.

This role is ideal for someone early in their career who is highly organised, analytical, and ambitious, and wants real exposure to how a consultancy is built and scaled.

Business Coordinator & Junior PA - Business Coordination & Operations

Support the MD in establishing clear reporting lines, responsibilities, and operational rhythms across departments
Act as a central coordination point between sales, marketing, operations, and leadership
Support on financial planning by managing budgets and financial trackers
Maintain visibility across key business activity and flag risks, blockers, or delays
Support planning cycles, internal meetings, and follow-ups to ensure actions are completed
Help document processes and improve consistency across how the business operates
Managing a social budget to ideate and arrange social events for the business
Business Coordinator & Junior PA - Systems & Reporting (Zoho)
Learn and actively use Zoho CRM, Zoho Projects, and related tools across:

Sales
Operations
Marketing

Maintain accurate data and ensure systems are being used correctly
Produce regular reports and spreadsheets to support decision-making
Track pipeline activity, utilisation, project status, and operational metrics
Support the MD with ad-hoc analysis and reporting
Junior PA & Personal Support to the MD

Manage the MDs calendar, meetings, and scheduling
Organise travel, accommodation, and logistics
Provide light household and personal administration support where required
Act as a trusted support function to help the MD stay focused and effective
Business Coordinator & Junior PA - Requirements:

Min 1 years experience in a Personal Assistant / Team Coordinator role.
Experience of coordinating people and projects using processes with measurable outcomes.
Excellent Microsoft excel skills, comfortable with numbers and budgets.
Comfortable with CRM systems, able to navigate how systems work and understand how to improve them for the benefit of the company.
Must be able to work from Beaconsfield and Central London when required.
Comfortable working minimum 3 days a week in person.
Process driven, able to work processes, hold others accountable to processes and create new processes to increase efficiency.
Excellent communication skills both written and verbal.
Courteous and professional, able to manage colleagues through a firm but respectful approach.
Package and Benefits
Salary: £30,000 - £35,000 based on experience.

25 days holiday - with length of service increases.
Inclusion in annual profit share.
Birthday off.
Loyalty holidays - complete 2 or more years of service at POLARIS and accrue 1 day extra per anniversary (up to 6 days).
Christmas and New Year staggered hours.
Company events and social every month and quarter.
A collaborative and supportive team environment.
Opportunities for professional development and career growth.
Flexible working arrangements (hybrid office/remote model).
Company pension.
Reporting to: Managing Director
This is a hybrid role, working a minimum of 3 days a week in person from Beaconsfield.

Start date: ASAP